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Praxis Note

Terms of Service

Last updated: April 7, 2025

1. Introduction

Welcome to Praxis Note. These Terms of Service ("Terms") govern your access to and use of the Praxis Note website and application (the "Service"), and any information, text, graphics, or other materials uploaded, downloaded, or appearing on the Service. By accessing or using the Service, you agree to be bound by these Terms.

2. Acceptance of Terms

By accessing or using the Service, you agree to be bound by these Terms. If you do not agree to all the terms and conditions of this agreement, you may not access the Service.

3. Changes to Terms

We reserve the right, at our sole discretion, to modify or replace these Terms at any time. We will provide notice of any changes by posting the new Terms on this page. Your continued use of the Service after any such changes constitutes your acceptance of the new Terms.

4. Definitions

Throughout these Terms, we may use certain terms with specific meanings:

  • "Service" refers to the Praxis Note application and website.
  • "User" refers to individuals who are authorized to use the Service.
  • "Content" refers to all information, data, text, and other materials included in the Service.
  • "Client Data" refers to data related to the clients or patients of the User.
  • "PHI" refers to Protected Health Information as defined by HIPAA.

5. Account Registration and Security

To use certain features of the Service, you must register for an account. You agree to provide accurate, current, and complete information during the registration process and to update such information to keep it accurate, current, and complete.

You are responsible for safeguarding your password and for all activities that occur under your account. You agree not to disclose your password to any third party. You must notify us immediately upon becoming aware of any breach of security or unauthorized use of your account.

6. HIPAA Compliance

If you are a covered entity or business associate under the Health Insurance Portability and Accountability Act ("HIPAA"), and you use our Service to create, receive, maintain, or transmit Protected Health Information ("PHI"), the following applies:

Before using our Service to process PHI, you must enter into a Business Associate Agreement ("BAA") with us. The BAA will govern the terms and conditions of the use and disclosure of PHI and will take precedence over these Terms to the extent there is a conflict with respect to PHI.

You agree that you will not use the Service to create, receive, maintain, or transmit PHI unless and until a BAA is in place between you and Praxis Note.

7. License and Service Use

Subject to these Terms, we grant you a limited, non-exclusive, non-transferable, non-sublicensable license to use the Service for your professional activities related to Applied Behavior Analysis (ABA) therapy. This license is for the sole purpose of enabling you to use the Service as provided by Praxis Note, in the manner permitted by these Terms.

You may not:

  • Copy, modify, or create derivative works based on the Service
  • Reverse engineer, decompile, or attempt to extract the source code of the Service
  • Access the Service in order to build a similar or competitive product or service
  • Use the Service for any illegal purpose or in violation of any local, state, national, or international law
  • Interfere with or disrupt the integrity or performance of the Service
  • Attempt to gain unauthorized access to the Service or its related systems or networks

8. User Content and Client Data

You retain ownership of all Client Data you provide to the Service. By submitting Client Data to the Service, you grant us a worldwide, non-exclusive license to use, process, and store such data solely for the purposes of providing and improving the Service.

You represent and warrant that:

  • You own or have the necessary licenses, rights, consents, and permissions to use and authorize us to use all Client Data
  • You have obtained all necessary consents and made all necessary disclosures to your clients regarding your use of the Service
  • The Client Data does not and will not infringe, violate, or misappropriate any third-party right

9. Billing and Subscription

Some aspects of the Service require payment of fees. By subscribing to a paid plan, you agree to pay all fees associated with the plan you select.

Unless otherwise stated:

  • All fees are quoted in U.S. Dollars and are non-refundable
  • We reserve the right to change the fees for any of our services at any time
  • Subscriptions automatically renew unless canceled before the renewal date
  • You are responsible for all taxes associated with your use of the Service

10. Data Security and Privacy

We implement reasonable security measures to protect the security of your information. However, we cannot guarantee that unauthorized third parties will never be able to defeat those measures or use your personal information for improper purposes.

Your use of the Service is also governed by our Privacy Policy, which is incorporated into these Terms by reference.

11. Termination

We may terminate or suspend your account immediately, without prior notice or liability, for any reason whatsoever, including without limitation if you breach the Terms.

Upon termination, your right to use the Service will immediately cease. If you wish to terminate your account, you may simply discontinue using the Service or contact us to request account deletion.

All provisions of the Terms which by their nature should survive termination shall survive termination, including, without limitation, ownership provisions, warranty disclaimers, indemnity, and limitations of liability.

12. Disclaimer of Warranties

THE SERVICE IS PROVIDED ON AN "AS IS" AND "AS AVAILABLE" BASIS. PRAXIS NOTE AND ITS SUPPLIERS AND LICENSORS HEREBY DISCLAIM ALL WARRANTIES OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING, WITHOUT LIMITATION, THE WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND NON-INFRINGEMENT. NEITHER PRAXIS NOTE NOR ITS SUPPLIERS AND LICENSORS MAKES ANY WARRANTY THAT THE SERVICE WILL BE ERROR FREE OR THAT ACCESS THERETO WILL BE CONTINUOUS OR UNINTERRUPTED.

YOU UNDERSTAND THAT YOU DOWNLOAD FROM, OR OTHERWISE OBTAIN CONTENT OR SERVICES THROUGH, THE SERVICE AT YOUR OWN DISCRETION AND RISK.

13. Limitation of Liability

IN NO EVENT WILL PRAXIS NOTE, OR ITS SUPPLIERS OR LICENSORS, BE LIABLE WITH RESPECT TO ANY SUBJECT MATTER OF THIS AGREEMENT UNDER ANY CONTRACT, NEGLIGENCE, STRICT LIABILITY OR OTHER LEGAL OR EQUITABLE THEORY FOR: (I) ANY SPECIAL, INCIDENTAL OR CONSEQUENTIAL DAMAGES; (II) THE COST OF PROCUREMENT OF SUBSTITUTE PRODUCTS OR SERVICES; (III) FOR INTERRUPTION OF USE OR LOSS OR CORRUPTION OF DATA; OR (IV) FOR ANY AMOUNTS THAT EXCEED THE FEES PAID BY YOU TO PRAXIS NOTE UNDER THIS AGREEMENT DURING THE TWELVE (12) MONTH PERIOD PRIOR TO THE CAUSE OF ACTION. PRAXIS NOTE SHALL HAVE NO LIABILITY FOR ANY FAILURE OR DELAY DUE TO MATTERS BEYOND THEIR REASONABLE CONTROL.

14. General Representation and Warranty

You represent and warrant that your use of the Service will be in accordance with these Terms, with any applicable laws and regulations, including without limitation any local laws or regulations in your country, state, city, or other governmental area, and with any applicable HIPAA regulations if you are a covered entity or business associate.

15. Indemnification

You agree to indemnify and hold harmless Praxis Note, its contractors, and its licensors, and their respective directors, officers, employees, and agents from and against any and all claims and expenses, including attorneys' fees, arising out of your use of the Service, including but not limited to your violation of these Terms.

16. Governing Law

These Terms shall be governed and construed in accordance with the laws of the United States of America and the State of California, without regard to its conflict of law provisions. Our failure to enforce any right or provision of these Terms will not be considered a waiver of those rights.

17. Entire Agreement

These Terms constitute the entire agreement between you and Praxis Note regarding our Service, and supersede and replace any prior agreements we might have between us regarding the Service.

18. Contact Information

If you have any questions about these Terms, please contact us:

  • By email: legal@praxisnote.com
  • By visiting the contact page on our website: Contact Us